HRIS: Deployment methodology

The success of an HRIS does not only depend on its functionalities; which project methodology to use to deploy it?
How to choose your HRIS?
Like Sage, build a concrete and mobilizing Strategic Workforce Planning
Request a demo

According to an ISG panel, 57% of organisations plan to subscribe to an HRIS solution by 2023. Implementing a digital HR solution in your company may seem like an end in itself. However, simply buying a solution does not guarantee the success of the digitalization project. Creating the conditions for the successful adoption of an HRIS requires a long-term approach. Building and following a project approach makes it possible, among other things, to ensure the reliability of the HRIS deployment.

Through this article, we answer the question"What are the different stages of an HRIS project?"

The different stages of an HRIS project consist of the pre-project stages, where it is a question of exploring the market, expressing the need and selecting a solution. Then the project is tucked in, ensuring the development by testing the application. Finally, the deployment phase, in which the aim is toget the users to adhere to the system and to increase their level of satisfaction with it skills .

We detail each of these steps:

Pre-project stages:

Explore the HR Solutions market

The first step is to explore the market and discover the solutions. This allows you to make an initial selection of the different offers available. It consists of requesting a demonstration and an exchange with the main publishers that correspond to your needs.

Expressing your need

The clear expression of the need allows the users' expectations to be formalised. Indeed, not every solution will be suitable for every company. It is important to ensure that the needs in terms of functionality are met, as well as the IT, finance and purchasing prerequisites. The final deliverable will be the specifications that will guide the choice of solution.

Select a solution

The selection process helps to identify the right solution. To make the right choice, it is important to define objective, measurable and weighted criteria. In these criteria, we recommend that you compare the cost, the expected functionalities, the technical prerequisites, etc. It is at this point that you must ensure that the project is compatible with the chosen solution.

Project steps:

Framing the project

Scoping is a major step in the project. In collaboration with the publisher, it allows a schedule to be defined, setting out the major milestones and the roles and responsibilities of the parties involved.

Monitor the development of the information system

The developments are carried out by the publisher and the IT departments. They ensure that the requested functionalities are configured in the tool and that the latter can be integrated into the technical ecosystem.

Test the application

The testing phase, also known as acceptance, involves checking the settings. It is important to integrate the end users in this phase. They are the ones most concerned by the project and the ones who must be onboarded and convinced. Without their approval, the digitalization project is doomed to failure. The test phase is also an opportunity to highlight the progress of the project and to make the first discoveries of the tool.

Deployment steps:

Putting the HRIS online

The deployment phase is the final stage of the project. It includes communication and training activities for end-users and stakeholders affected by the project.

Some tools offer step-by-step tutorials to discover the solution. For example, a new payroll system can generate new pay slips. Your employees are not users of the tool but will be able to see some changes. This deployment phase is similar to a "crash test" of your solution. If the platform is not working properly or if it does not seem complete, this is the time to correct it!

Stabilising the HRIS

The stabilisation phase, which can sometimes be neglected, is nevertheless essential. It is part of a long-term process of modifying your HRIS. In addition, it allows you to monitor the adoption of the tool, to identify potential side effects in the processes and to implement continuous improvement. By stabilising your HRIS, you ensure that it works for the best from the broadest lines to the smallest corners.

Of course, these steps must be adapted to the culture of your company and the context of your project. Not every HRIS adapts to the needs of every company, and vice versa.

Here are some questions to ask yourself in order to define the project procedure to follow:

  • Is this a purchase of a new solution?
  • Would you like to be part of an agile approach?
  • Are you used to integrating the business and the employees in the projects?

For more details on the different types of HRIS available, their future developments as well as the best practices for calculating ROI, we recommend 2 pages: